Registration Information | SUmmer Outreach

Due to COVID-19, THP's Summer 2020 Outreaches will look different than usual.
We are currently planning for three outreach weeks. The first, in June, will be a remote outreach week, as detailed below. For the next two outreach weeks, in July, we hope to gather together for a day program.
Please check back here for continued updates, or Contact Us.

Who?

Students completing grades 6 through 12 may attend with their youth group.

What?

The Hartford Project (THP) is an urban ministry immersion experience for teenagers in New England.  Church youth groups are invited to come and live in Hartford, CT* for five days in the summer.  During this week they will serve the community, learn about poverty, experience racial reconciliation, and build relationships with the wider body of Christ. Learn more about our 3 Major Components: Service, Discipleship and Life in the City!
*Due to COVID-19, all of our Summer 2020 Outreaches are day programs instead of overnight programs. Our June Outreach Week is designed as a remote week, with the option to do daily service projects in Hartford.

When?

Summer Outreach Week One:
Sunday, June 28 - Thursday, July 2 Summer Outreach Week Two and Three:
Sunday, July 19 - Thursday, July 23
Sunday, July 26 - Thursday, July 30
*Please note that all forms, online apps and deposits must be postmarked or received by the deadlines above. Late registrations are only allowed on a case-by-case basis. If THP chooses to grant a late registration extension, there will be a $10 late fee charged to any individuals with past-due registrations or payments.  There will also be a $50 late registration fee charged to any churches with past-due registrations, documents or payments. Please scroll down to see a complete list of Registration Steps.

Where?

Since 2010 we have used South Church of Hartford (277 Main St) as our Hub for housing, meals and worship throughout the Summer Outreach Weeks. Student Worksite Teams are sent out to various ministry sites in Hartford throughout the week to experience and share God's love.
June 2020: THP activities will take place in students own homes or at participants' local churches - this decision is at the discretion of church leaders and parents. Outdoor service projects may take place in Hartford, at the discretion of church leaders and parents.
July 2020: The hope is to gather in person for all or part of each day. The exact locations and plans for THP's July outreach weeks will continue to be adjusted as new guidelines are released.

Cost

Early Bird Registration: $205
To qualify for the Early Bird Deadline a participant's Individual Online Registration, including a non-refundable and non-transferrable $50* deposit, must be received by the Early Bird Deadline for your church's outreach week.
Regular Registration: $255
All participants' Individual Online Registrations, including a non-refundable and non-transferrable $50* deposit, must be received by the Regular Registration Deadline for your church's outreach week.
Hartford Resident Rate: 50% off
All participants who either live in Hartford or worship at a church in Hartford qualify for the Hartford Resident Rate. This is 50% off the current rate (whether Early Bird or Regular) for your outreach week.
Leader Discount: One free leader for every six students registered. Cost for additional leaders always remains at the Early Bird Rate.
Household with Multiple Participants Discount: $25 off the second participant; $50 off all remaining participants living in the same household. This discount does not apply to leaders.
*Deposit for Hartford Residents is $25. There is no deposit for Leaders, unless a church has requested otherwise.

Church Registration Steps

COMPLETE BY THE EARLY BIRD DEADLINE*
June Outreach EBD: Sunday, April 5
​July Outreach EBD: Sunday, April 26
  1. ​Fill out the Online Church Registration Form. This step must be completed before any students or leaders from your church can complete their Individual Online Registration. 
    Optional: while filling out the church registration form you may choose to reserve registration spots for your church by non-refundable deposit. Any reserved spots will be held through the Early Bird Deadline for your outreach week.
    Alternatively, you may allow families to pay the deposit when completing their Individual Online Registration.
  2. Promote THP among your youth, families, and leaders. Give them a chance to register before the Early Bird Deadline by registering your church (see Step 1, above) and promoting THP as early as possible. Remember to register yourself as a leader too, if you'll be joining us for the Outreach Week!
COMPLETE BY THE REGULAR REGISTRATION DEADLINE*
June Outreach RRD: Sunday, May 3
​July Outreach RRD: Sunday, May 24
  1. Continue promoting THP. Make sure all your students and leaders register by the Regular Registration Deadline for your Outreach Week.
  2. Make sure you register yourself as a leader too, if you haven't already.
COMPLETE BY THE CHURCH DOCUMENTS DEADLINE*
June Outreach CDD: Sunday, May 10
​July Outreach CDD: Sunday, May 31
  1. Fill out the Online Worksite Groups Form. Each worksite group on this form must not exceed seven people and must have its own transportation (e.g. if your church has two worksite groups of 6 people each, you should not plan to use one 12-passenger van, but will need 2 minivans and 2 drivers).
  2. Complete a background check for all leaders (and participants age 18 or older) and a motor vehicle check for all drivers attending with your church.
  3. Complete the Online Church Agreement and Release Form  - must be completed after Step 2, above.
  4. Provide THP with two insurance riders, obtained from your insurance company or agent, and according to our Insurance Rider Requirements.
COMPLETE BY THE FINAL PAYMENT DEADLINE*
June Outreach FPD: Sunday, May 31
​July Outreach FPD: Sunday, June 21
  1. Remind your families and leaders to pay any remaining individual balances.
  2. Pay any outstanding church balances - this may include leaders for whom your church has chosen to cover the cost, or students who have fundraised all or part of their cost through your church.
*Please note that all applications, documents, and payments must be postmarked or received by the corresponding deadlines. Late registrations are only allowed on a case-by-case basis. If THP chooses to grant a late registration extension, there will be a $10 late fee charged to any individuals with late registrations or payments.  There will also be a $50 late registration fee charged to any churches with late registrations, documents or payments.

You as the leader are responsible for

  • Completing the Church Registration Steps listed above and communicating all necessary information to students and leaders registering with your church.
  • Screening all students and leaders registering for THP through your church, to ensure they are adequately prepared and capable of participating in THP. This includes, but is not limited to, running background checks on all adults registering with your church and driving record checks on all drivers for your church. Additionally, you may choose to hold mandatory meetings for your team prior to THP, or require students to complete a certain number of service hours before participating in THP.
  • Having at least a 6:1 student to leader ratio with at least one male and female leader if you have both male and female participants.
  • Arranging all transportation of your students to, from and during The Hartford Project.  Please note that your group will be split into groups of 7 or less for worksites.
  • Please pray about and for this trip. Encourage your students and leaders to seek God’s direction about going on this trip.  We are looking forward to great things in the city of Hartford.
  • Check us out at www.facebook.com/TheHartfordProject and on other social media: @hartfordproject.
Disclaimer
The Hartford Project is a collaboration between various churches for the purpose of ministry in Hartford.  Each church is responsible and liable for their own students and leaders.  Each church’s insurance policy would cover any incidents involving anyone from your church.  Each church is expected to do the proper diligence in background checking and screening all adult leaders associated with this project.
The Hartford Project