summer 2024 is almost Here!
In 2024, The Hartford Project is offering two summer outreach weeks. (We may also offer a third shorter week - if you are interested contact us.) Each week will include our three program components: Service, Discipleship, and Life In the City. Join our email list or follow @hartfordproject on social media for the latest updates.
Who?
In June, students completing grades 6 through 12 may attend with their youth group.
In July, groups of any age are welcome to attend our day portion (including Bible studies, small groups, etc.) Youth groups are welcome to welcome to attend and stay overnight.
In July, groups of any age are welcome to attend our day portion (including Bible studies, small groups, etc.) Youth groups are welcome to welcome to attend and stay overnight.
What?
The Hartford Project (THP) offers urban ministry opportunities for churches in New England. Church youth groups are invited to come and live in Hartford, CT for five days in the summer. During this week they will serve the community, learn about poverty, experience racial reconciliation, and build relationships with the wider body of Christ. Learn more about our 3 Major Components: Service, Discipleship and Life in the City!
When?
Summer Outreach Week 1
Sunday, June 23rd - Thursday, June 27th
This an overnight missions-driven experience designed to awaken students to God's call to live a life of mission in their everyday lives. With more time "in the field" and opportunities to plan for work "back home", this week will stretch students and encourage them to walk closer with God in their everyday life.
Deadlines:
Sunday, June 23rd - Thursday, June 27th
This an overnight missions-driven experience designed to awaken students to God's call to live a life of mission in their everyday lives. With more time "in the field" and opportunities to plan for work "back home", this week will stretch students and encourage them to walk closer with God in their everyday life.
Deadlines:
- Interested in joining the Summer Outreach? Reach out to us!
- Group Documents Due: Friday, May 17*
- Final Registration & Payment Deadline: Friday, June 7*
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Summer Outreach Week 2:
Sunday, July 14 - Thursday, July 18 This an overnight missions-driven experience designed to awaken students to God's call to live a life of mission in their everyday lives. With more time "in the field" and opportunities to plan for work "back home", this week will stretch students and encourage them to walk closer with God in their everyday life. Deadlines:
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*Please note that all forms, online apps and payments must be postmarked or received by the deadlines above. Late registrations are only allowed on a case-by-case basis. If THP chooses to grant a late registration extension, there will be a $25 late fee charged to any individuals with past-due registrations or payments. There will also be a $50 late registration fee charged to any churches with past-due registrations, documents, or payments. Please scroll down to see a complete list of Registration Steps.
Where?
Since 2010 we have used South Church of Hartford (277 Main St.) as our hub for housing, meals and worship throughout the Summer Outreach Weeks. Student Worksite Teams are sent out to various ministry sites in Hartford throughout the week to experience and share God's love.
Cost |
Registration Rate: $275 per participant
The following discounts and scholarships are available this summer.
Hartford Resident Rate: All participants who either live in Hartford or worship at a church in Hartford qualify for the Hartford Resident Rate. This rate is 50% off the current rate (this summer, that is $137.50).
Leader Discount: One free leader for every six students registered.
Household with Multiple Participants Discount: $25 off the second participant; $50 off all remaining participants living in the same household. This discount does not apply to leaders.
Urban Alliance Grant: Organizations that are part of the Urban Alliance Network are encouraged to apply for a THP Youth Scholarship Grant. If your organization is not already a UA Network participant, you can learn more by contacting Urban Alliance.
Michele Dailey Scholarship Fund: Thanks to the generosity of THP parents and other donors, we are able to offer scholarship funds each year. These may be full or partial scholarships, depending on the need and the available funds. Please contact us if you are in need of scholarship support - we never want cost to prevent a student from participating in THP!
Church Referral: Refer a new church - they'll receive 25% off their first six students and you'll receive two free student registrations! Some restrictions apply - see complete details.
The following discounts and scholarships are available this summer.
Hartford Resident Rate: All participants who either live in Hartford or worship at a church in Hartford qualify for the Hartford Resident Rate. This rate is 50% off the current rate (this summer, that is $137.50).
Leader Discount: One free leader for every six students registered.
Household with Multiple Participants Discount: $25 off the second participant; $50 off all remaining participants living in the same household. This discount does not apply to leaders.
Urban Alliance Grant: Organizations that are part of the Urban Alliance Network are encouraged to apply for a THP Youth Scholarship Grant. If your organization is not already a UA Network participant, you can learn more by contacting Urban Alliance.
Michele Dailey Scholarship Fund: Thanks to the generosity of THP parents and other donors, we are able to offer scholarship funds each year. These may be full or partial scholarships, depending on the need and the available funds. Please contact us if you are in need of scholarship support - we never want cost to prevent a student from participating in THP!
Church Referral: Refer a new church - they'll receive 25% off their first six students and you'll receive two free student registrations! Some restrictions apply - see complete details.
GROUP Registration Steps
Our team will keep in regular contact with you throughout the registration season, including providing registration lists and team remaining costs. Marcel will provide those regular updates, and can help troubleshoot questions along the way.
COMPLETE BY THE GROUP COMMITMENT DEADLINE*
June Outreach Group Commitment Deadline: May 17th
July Outreach Group Commitment Deadline: June 7th
1. Fill out the Online Group Commitment Form. This step should be completed as soon as possible, and before your youth and leaders complete their Individual Online Registrations (below).
form.jotform.com/thehartfordproject/summer-2024---group-commitment
2. Along with your commitment, there is a $25 deposit per slot that you would like to hold. Those deposits will later be applied to participant registrations for those slots.
3. Begin promoting your group's participation among your team, families, and leaders.
June Outreach Group Commitment Deadline: May 17th
July Outreach Group Commitment Deadline: June 7th
1. Fill out the Online Group Commitment Form. This step should be completed as soon as possible, and before your youth and leaders complete their Individual Online Registrations (below).
form.jotform.com/thehartfordproject/summer-2024---group-commitment
2. Along with your commitment, there is a $25 deposit per slot that you would like to hold. Those deposits will later be applied to participant registrations for those slots.
3. Begin promoting your group's participation among your team, families, and leaders.
COMPLETE BY THE PARTICIPANT REGISTRATION DEADLINE*
June Outreach Participant Registration Deadline: Friday, June 7th
July Outreach Participant Registration Deadline: Friday, June 14th
June Outreach Participant Registration Deadline: Friday, June 7th
July Outreach Participant Registration Deadline: Friday, June 14th
- Continue promoting your group's participation among your team, families, and leaders.
- Make sure all your students and leaders complete their Individual Online Registration (see below) - they'll need to know which outreach week your group is attending in order to register. Leaders do not have to pay at this time, in order for the team to accrue the Leader Discount as participant registrations come in. Participants can choose to pay either a $50 deposit for the entire cost during registration.
COMPLETE BY THE GROUP DOCUMENTS DEADLINE*
June Outreach Deadline: Wednesday, May 17
July Outreach Deadline: Wednesday, June 7
- Fill out the Online Worksite Group Form . Each worksite group on this form must not exceed seven people and must have its own transportation. Please note on the form if there are groups that you plan to transport together so that we can try to ensure that those groups' worksites are located near each other, or near South Church.
- Complete a background check for all leaders (and participants age 18 or older) and a motor vehicle check for all drivers attending with your church.
- Complete the Online Church Agreement and Release Form - must be completed after Step 2, above.
- Provide THP with two insurance riders, obtained from your insurance company or agent, and according to our Insurance Rider Requirements.
COMPLETE BY THE FINAL PAYMENT DEADLINE*
June Outreach Final Payment Deadline: Friday, June 7
July Outreach Final Payment Deadline: Friday, June 14
June Outreach Final Payment Deadline: Friday, June 7
July Outreach Final Payment Deadline: Friday, June 14
- Remind your families and leaders to pay any remaining individual balances.
- Pay any outstanding church balances - this may include leaders for whom your church has chosen to cover the cost, or students who have fundraised all or part of their cost through your church. You may use the form above, or mail a check to The Hartford Project, PO Box 260102, Hartford, CT 06126.
*Please note that all applications, documents, and payments must be postmarked or received by the corresponding deadlines. Late registrations are only allowed on a case-by-case basis. If THP chooses to grant a late registration extension, there will be a $25 late fee charged to any individuals with late registrations or payments. There will also be a $50 late registration fee charged to any churches with late registrations, documents, or payments.
You as the leader are responsible for
- Completing the Church Registration Steps listed above and communicating all necessary information to students and leaders registering with your church.
- Screening all students and leaders registering for THP through your church, to ensure they are adequately prepared and capable of participating in THP. This includes, but is not limited to, running background checks on all adults registering with your church and driving record checks on all drivers for your church. Additionally, you may choose to hold mandatory meetings for your team prior to THP, or require students to complete a certain number of service hours before participating in THP.
- Having at least a 1:6 leader to student ratio during the day. If you have both male and female participants staying overnight, you must also have at least one male and at least one female leader staying overnight.
- Arranging all transportation for your students during The Hartford Project. When arranging your worksite groups, please ensure you have separate transportation for each group.
- Please pray about and for this trip. Encourage your students and leaders to seek God’s direction about going on this trip. We are looking forward to great things in the city of Hartford.
- Check us out on social media: @hartfordproject
Disclaimer
The Hartford Project is a collaboration between various churches for the purpose of ministry in Hartford. Each church is responsible and liable for their own students and leaders. Each church’s insurance policy would cover any incidents involving anyone from your church. Each church is expected to do the proper diligence in background checking and screening all adult leaders associated with this project.
